HIRING! Beauty PR Administrative Assistant NJ

Administrative Assistant Beauty Public Relations
Overview:  We are an award-winning public relations and digital marketing company that is looking for a detailoriented administrative assistant. In this role, the administrative assistant will act as the right hand to the Management overseeing day-to-day tasks as well as big picture items while ensuring excellent customer service to the clients. The administrative assistant must be detail-oriented, extremely well-organized, have great industry contacts, work well with the team and be able to manage multiple projects at the same time. This person must understand that the personal and professional life of the Management can sometimes be viewed as one due to the entrepreneurial nature of the brand.

On occasion, there may be the opportunity to attend events and speaking engagements alongside Management on an as-needed basis, capturing the event with pictures for social media and marketing purposes.

Responsibilities Include:
• Understanding the overall business strategy and looking for processes to make things excel while running smoothly
• Proofread all letters and communications including monthly client reports
• Maintain contact lists including researching new prospects
• Coordinate weekly internal team meetings sending out agenda prior to and notes after
• Write deal memos for freelancers coordinate payment approval with finance department
• Light filing
• Coordinate executive communications and interface with key partners
• Scheduling meetings, appointments, calls and travel for the Management
• Uphold strict level of confidentiality
• Accurately reporting beauty and industry news in a timely fashion with real-time updates.
• Meeting and tradeshow preparation – ensuring the appropriate materials are prepared and
provided to the Management in a timely fashion before meetings. When necessary, prepare and
review agenda with Management before scheduled meetings. Prepare follow up upon conclusion
of the meeting including follow up with all key contacts made
• Aid in the facilitation of in-house meetings. Take notes and follow up when necessary
• Ordering and maintaining office and marketing supplies
• On occasion, this role may also entail personal branding support including running errands, booking hair, makeup, wardrobe and photography for business-related events/speaking engagements

Qualifications:
• Proficiency in Microsoft Excel, Outlook, PowerPoint and Word and the Internet are essential
• Skilled at using general office equipment, including phones, faxes, copiers, scanners, and printers
• Excellent writing and speaking ability and experience writing professional memos, preparing
correspondence, and taking notes
• Possess Customer Service skills that include communicating regular status to clients, superiors, and peers
• Handles complex problems effectively
• Efficient with office organization and maintenance
Interested candidates should send their resume and cover letter to:

Interested candidates should send their resume and cover letter to:
hello@firstandlastpr.com.

STEPHANIE SCOTT | CEO & COMMUNICATOR-IN-CHIEF  FIRST AND LAST PR | AND | FOUNDER FIRST AND LAST PR FOUNDATION, INC. | P.O. BOX 15649 | JERSEY CITY, NJ 07305 | O 201.569.2080 | IG: @firstandlastpr | F 201.402.6907
 
Named One of 50 Founders to Watch by ESSENCE Magazine.

 

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